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Header and Footers in MS Word |
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For the next few months I will start a series of articles that will hopefully enable you to be more productive with the Microsoft programs we all use. This week I am starting with Microsoft Word, the word processing programs in the Microsoft Office Suite.
HEADERS AND FOOTERS
A header or footer is text or graphics (company logo, dates, page numbers, etc.) that is printed at the top or bottom of each page in a document. If printed at the top of the page, it is known as a Header. When printed at the bottom of the page, it is known as a Footer.
To Create a Header or Footer:
- Create a new document or open an existing document.
- On the View menu, click Header and Footer to open the header and footer area on the page. The Header and Footer Toolbar also appears.
- To create a header, enter text or graphics in the header area or
- Use the Switch Between Header and Footer button on the toolbar and enter text or graphics in the footer area.
- To edit your header or footer, use the Standard, Formatting, or Header and Footer Toolbars.
- When you finish, click Close on the Header and Footer toolbar.
Note: Scroll through the document. Notice the headers and footer. When a header/footer is created in a document, Word automatically uses the same header/footer throughout the entire document unless otherwise specified.
To Create a Different Header or Footer for PART of a document:
- A document must first be divided into sections in order to create a different header or footer for part of a document.
- Click where you want to insert a section break.
- On the Insert menu, click Break.
- Under Section break types, place a dot next to Continuous, and then OK.
- Click in the section for which you want to create a different header or footer.
- On the View menu, Click Header and Footer.
- On the Header and Footer toolbar, click the Same as Previous button to break the connection between the header and footer in the current section and the previous section. Microsoft Word no longer displays Same as Previous in the upper-right corner of the header or footer.
- Change the existing header or footer, or create a new one for this section. Click Close.
- To change other headers and footers in your document, repeat steps 1-5 above.
To Begin Page Numbering after the First Page:
- To begin page numbering later in a document, you need to first divide the document into sections.
- Click where you want to insert a section break.
- On the Insert menu, click Break.
- Under Section break types, place a dot next to Continuous, and then OK.
- Click within the section in which you want to begin your page numbering.
- On the View menu, Click Header and Footer.
- On the Header and Footer toolbar, click the Same as Previous button to break the connection between the header and footer in the current section and the previous section. Microsoft Word no longer displays Same as Previous in the upper-right corner of the header or footer.
- On the Insert menu, click Page Numbers.
- Select the down arrow beneath Alignment to align your page number. Make sure a check mark appears next to Show Number on First Page.
- Click Format.
- In the Start at box, enter 2, 3, 4, etc. for the page number you wish to begin numbering with
- Click OK twice to apply numbering
To Delete a Header or Footer:
When you delete a header or footer, Microsoft Word automatically deletes the same header or footer throughout the entire document unless otherwise specified
- Position cursor within the document.
- On the View menu, click Header and Footer.
- Switch between Header and Footer to select the header or footer.
- In the header or footer area, select the text and/or graphics and press Delete.
- Click Close.
To delete a header or footer for part of a document, you must first divide the document into sections and then create a different header or footer for part of a document.
- On the View menu, click Header and Footer.
- If necessary, click Show Previous or Show Next on the Header and Footer toolbar to move to the header or footer you want to delete.
- In the header or footer area, select the text and/or graphics and press Delete.
- Click Close. The header or footer is removed.
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